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Thereforeâ„¢ Smart Capture's Accounts Payable and Receivable engine is pre-trained to recognize the following data fields.

 

Section

Data field

Description

Basic Information

Invoice type

Type of invoice


Invoice language

Language of the invoice


Invoice Number

Number of the invoice


Order Number

Identification number of purchase order


Customer ID

ID number assigned to a customer registered in a supplier’s accounting system


Issue date

Invoice date of issue


Due date

Due date of invoice payment


Tax point date

Date of taxable event

Payment Instructions

Account number

Number of bank account


Bank code

Bank code identifying bank and branch location


IBAN

Bank account number in the IBAN format


BIC/SWIFT

BIC or SWIFT code of bank


Terms

Payment terms specified on invoice (e.g., 30 days upon receipt)


Constant symbol

Statistical code regarding payment order


Payment reference

Used by the supplier to match the payment received against the invoice


Specific symbol

Payee ID (e.g., on the payment order)

VAT & Amounts

Amount Due

Final amount (including tax after deducting all discounts and advances)


Total without tax

Base amount (for tax calculation)


Total tax

Total amount


Amount Rounding

Remainder (after rounding up total amount)


Amount Paid

Amount that has been paid


Currency

Currency of the invoice


VAT Rate*

One of the tax rates (in the tax breakdown)


VAT Base*

Sum of tax bases (for items with the same tax rate)


VAT Amount*

Sum of taxes (for items with the same tax rate)


VAT Total*

Total amount including tax (for all items with the same tax rate)

Vendor & Customer

Vendor Name

Name of supplier


Vendor Address

Address of supplier


Vendor Company ID

Business- or organization identification number of the supplier


Vendor VAT Number

Tax identification number of the supplier


Customer Name

Customer’s name


Customer Address

Customer’s address


Customer Company ID

Customer’s company identification number


Customer VAT Number

Customer’s tax number

Line items table

Code

E.g., SKU, EAN, a custom code (string of letters/numbers), or a line number


Description

Description of line item


Quantity

Quantity of the item


Unit of measure

Unit of measure of the item (kg, container, piece, gallon, etc.)


Unit price without VAT

Unit price without tax (primary unit price extracted)


VAT Rate

Tax rate for the line item


VAT

Tax amount for the line. (E.g.,: tax = rate * amount_base).


Unit price

Unit price with tax. (E.g., amount = amount_base + tax).


Total Base

The total amount to be paid for all items, excluding tax. (E.g., amount_total_base = amount_base * quantity).


Total amount

The total amount to be paid for all the items, including tax. (E.g., amount_total = amount * quantity).


Other

An unrecognized data type

 

Thereforeâ„¢ Smart Capture's Certificates of Analysis Engine is pre-trained to recognize the following data fields.

 

Section

Data field

Description

Basic Information

Issue Date

Issue date of the certificate in DD/MM/YYYY format


Sample ID

Sample identifier usually assigned by a laboratory


Purchase Order

Purchase order number


Supplier Name

Name of laboratory who performed the analysis


Product Code

Identifier of the product


Batch Number

Batch number / Lot number of the product


Manufacturing Date

Manufacturing date in DD/MM/YYYY format

Parameters

Description

Description of a measured parameter


Result

Result of the analysis, usually a number


Unit of measurement

Unit of measurement. E.g. mg, kg, 100g/ml , g/100 ml, °C, %


Method

Method code or description

Parameters 2

Description

Description of a measured parameter


Result

Result of the analysis, usually a number


Unit of measurement

Unit of measurement. E.g. mg, kg, 100g/ml , g/100 ml, °C, %

 

Thereforeâ„¢ Smart Capture's Chinese Invoices Engine is pre-trained to recognize the following data fields.

 

Section

Data field

Description

Basic Information

Machine Code

Machine code


Invoice Code

Invoice Code


Invoice Number

Invoice Number


Check code

Check code


Invoice date

Invoice date of issue


Remarks

The field may contain various notes, such as:

 

Purchase order number

Supplier code

Order number

Check code

Handwritten notes

Note about the total quantity and weight

Address

Date and Import method (by air, sea, etc)

Payment terms

Customer number

Date of shipping

Discount

Contract number

Serial number

Construction name

Construction location

Payment instructions

Sender bank name

Bank name of the seller


Sender account number

Account number of the seller


Buyer bank name

Bank name of the buyer


Buyer account number

Account number of the buyer

VAT & Amounts

Total without tax

Base amount for tax calculation


Total tax

Total tax amount


Amount due

Final amount, including tax to be paid


Currency

Currency of the invoice

Vendor & Customer

Seller name

Name of the seller


Seller VAT number

VAT identification number of the seller


Seller address

Address of the seller


Seller phone

Phone number of the seller


Buyer name

Name of the buyer


Buyer VAT number

Buyer VAT Number


Buyer address

Address of the buyer


Buyer phone

Phone number of the buyer

Liner items

Description

Description of the item


Model

The model number or code


Quantity

Quantity of the item


Unit

Unit of measure of the item


Unit price

Unit price without tax (this is the primary unit price extracted)


Total amount base

The total amount to be paid for all the items, excluding tax


VAT rate

Tax rate for the line item


Total tax

Tax amount for the line

 

 

* Example: Please see the example below for Multi-VAT figures within an invoice. In this example, 'VAT Total' is sum of the 'VAT Base' and the 'VAT Amount'.

 

sd_r_aic_004a

 

info

Note:

 

Labeling of data fields related to tax may vary depending on country or region.

 

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