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Change Category |
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The Change Category task will prompt the user at run time with a dialog, allowing them to change the assigned category. If any of the fields from the source and target match with name and field type, the index data will be automatically transferred, but can of course be edited before saving. This task is not available for workflows linked to a case definition. |
Name
Name of the manual task. Appears as the task name in the Workflow Designer and users see this name when they are assigned the task.
Duration
The total time allowed for the task, before overdue e-mails are sent.
Fixed
A fixed duration can be defined.
The date at which the task becomes overdue can be set using a date field.
User Info
The User Info field is mandatory. Enter a description as to what the user should perform (e.g. Review the attached invoice). This text will appear at the top of the task window when the user opens the task. If the Display as Checklist checkbox is selected, the User Info will have a checkbox next to it.
Options
Do not send Notification Mails
E-mail notifications, even if defined, will not be sent out.
Do not send overdue e-mails
Overdue e-mail notifications, even if defined, will not be sent out.
Disable Delegation
The task can not be delegated to other users to complete.
Request re-authentication when finishing task
The user's login credentials will be required before the task can be completed.
Keep original version in document history
When the task completes, a copy of the original document is saved as a document version and can be found in the new document's history pane.
Allow to delete unwanted documents
The user is allowed, only during this task, to delete the document even if they don't have this right on a category level. This is useful, for example, in a mail room scenario where perhaps a blank page was scanned in.
See Assign to, Index Field Permissions and Mail Notification under the Manual task for details on the other tabs.
The Select Categories tab, however, is specific to this task and allows the category list to be filtered. Note: if this tab is not opened before finishing the task definition, then all categories will be included by default, but if the tab is opened then the categories must be specified.
