Quick Start Guide

This folder should be used to store different types of documents commonly used by HR departments. Such documents often relate to employee records, leave requests, insurance, and various types of state and federal compliance paperwork.

As the information in these categories is highly individualized and often contains personally identifiable information, it is imperative that security permissions are set stringently for these categories. It is highly recommended to restrict access to these documents exclusively to employees who are specifically allowed to view and change others’ personal information. Failure to do so may expose this confidential information to unauthorized parties and could lead to penalties related to non-compliance with confidentiality laws such as HIPAA.

Normally, this information would be limited to employees in the HR department, therefore it is suggested to create a user group called “HR” or similar, and assign the permissions at the group level. If required, specific permissions can be removed on an individual level by denying a specific user access to certain information they should not be able to view or change.

A short description of each category in the Human Resources folder can be found in the following topics.